Set Permissions To Limit Access To Your Google Drive Files And Folders
If you are a regular user of Google Drive, you know how inconvenient it is to go back and set permissions to various files and folders once they are no longer in use. However, considering the sensitive nature of the files present, ignoring is not an option either. Therefore, there are many users out there who would like an application that will display the users and the corresponding permission granted to them. This can help them in having a better control over who can view what. If you find that the permission granted to certain users has to be revoked or changed, you can easily do so as well.
First, let us go through the simple, yet tedious method of setting permissions the default way. Setting permissions in Google Drive is exactly similar to how you would do it for your regular files and folders. The rules pertaining to folders and subfolders permissions holds good here as well. However, this can be problematic when you have different users having access to your Drive and you need to set different permissions to each of them. It goes without saying that it is going to consume a lot of time, and time is exactly what many people don’t have. So, it would be helpful if there is a solution that can make this process simpler and less time consuming. Well, you are in luck.
Who Has Access is a webapp which can help you with exactly this and much more. All you need to do is to visit their home page and download the setup file. After installing the application is open it and click “Scan my Google Drive now” button which will initiate a scan on your entire Google Drive. Worries regarding privacy are misplaced because this application will delete all access info as soon as the scan is complete. The scan might take some time depending on the number of files stored in your drive. However, they will email you the results as soon as the scan is complete and reports compiled.
The report generated will list all folders with their corresponding permissions. This will include different users and the list of files they have access to. You can click on any user and the list of files they have access to will be displayed in a separate window. And the best part about this view is that you have the option to revoke all permissions with a single click. This is particularly useful in the case of users who are no longer part of your process cycle.
Permissions to sensitive files and folders need to be reviewed periodically because of the changing contours of our responsibilities. In a world where everyone shares the common trait of time-constraints, it is tools like WhoHasAccess that makes life a bit easier with their innovation and time-saving properties. This tool efficiently allows you to exercise complete control over your file permissions allocations and to review it periodically. It is simple to use and goes a long way in enhancing your already existing file security protocols.